GB-Glasgow: Purchase of a Fleet Management System

Competitive Contract Notice Addendum

Associated Parent Notice
CompetitiveContractNoticeAddendum - GB-Glasgow: Purchase of a Fleet Management System
1. Title: GB-Glasgow: Purchase of a Fleet Management System
2. Awarding Authority:
Scottish Water
6 Buchanan Gate, Glasgow, G33 6FB, United Kingdom
Tel. +44 7880460643, Email:, URL:
Contact: Struan MacAra, Attn: Struan MacAra
Sub Type: Computer and related services.

4. Description: Software supply services. The new contract seeks to meet a number of requirements in its provision of a cloud-based fleet management system. These include:
• Fleet asset inventory - vans, HGVs, plant items and auxiliary equipment. Would also like to host EV charge point asset data
• Driver details - driver type, employee number, key fob number etc.
• Supplier management - store all supplier details and allow job / work order allocation to particular suppliers
• Operator Licencing information including details of operating centres
• Maintenance records - ability to record and report on all maintenance events, line by line details
• Accident management - ability to record and report on road traffic incidents, adaptable to SW reporting criteria
• Document management - asset file relating to each vehicle, ability to store all supporting documentation relating to the vehicle including documents at vehicle take on (e.g. V5) and through the life of the asset e.g. maintenance records (MOT certificates, PMI sheets, LOLER certificates, etc.)
• Hold scheduled maintenance requirements based on asset categories
• Report on scheduled maintenance compliance
• Ability to produce a Forward Maintenance Planner, rolling 12 months, based on maintenance intervals
• Appointment scheduling – ability to schedule maintenance appointments and notify the driver, create a work order for the supplier
• Must be able to mark vehicles as off road and run reports to highlight vehicles that are off road, how long they have been off for etc.
• Must be able to run customised billing reports
• Must be able to report on asset file compliance
• Earned Recognition - system must be DVSA approved
• Host fines and fixed penalty notice information

Furthermore, the new contract will seek to meet Functionality requirements:
• Must be able to run custom reports on all of the above
• Ability to develop/consume web service API's with other software systems
• Manual upload tools – (flexibility for users to import records through common templates etc. – without the requirements to involve suppliers)
• Upload tools to make multiple changes over a number of assets at the same time
• Hosting SW org structure i.e. different departments and aggregates of departments i.e. business areas; directorates
• Users structure - drivers and managers (linked to departments) where assets would be stored against
• Access restrictions based on departments or aggregates of departments
• Access restrictions based on assets types
• Integration to Microsoft Azure platform to ensure Single Sign On to the system via Active Directory

***To respond to this opportunity, please click here:

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email***
5. CPV Codes:
72268000 - Software supply services.

6. NUTS Codes :

7. Main Site or Location of Works, Main Place of Delivery or Main Place of Performance: SCOTLAND,
8. Reference Attributed by the Awarding Authority:
9. Estimated Value of Requirement: Category H: 100K to 500K
Currency: GBP
10. Deadline for Expression of Interest: 20/05/2021 17:00:00
11. Address to which they must be sent:
Not Provided

12. Other Information:
Other Information: To view this notice, please click here:

13. Description of Amendment / Addition: Updated description to include access code TKR-2021420-PRO-18110685

Suitable for VCO: No
Procedure Type:NEGOTIATED
Period of Work Start date: 05/07/2021
Period of Work End date: 05/07/2025

Complementary Information
Is this a Framework Agreement?: no